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Best Gym Management Software: What Are The Must-have Features You Should Look For?Admin 05-03-2021
As the awareness about their health and fitness increases,
people are leaning more towards having professional trainers for their fitness
management. People choose their style of staying fit, whether it is with Yoga,
mixed martial arts, weight training, or Zumba.
Even so, most people who are conscious about their fitness
or those with a specific fitness goal in mind choose to workout with a trainer.
This is because a personal trainer not only teaches the right technique and
posture to do the exercises but also pushes and motivates you to do an extra
Whether you are a small gym or a huge fitness center, you
need to manage it efficiently to increase its productivity and revenue. When
you manage your resources that create your gym more efficiently, you will be
able to save more and optimize your expenses to gain more profits.
This is where a lot of gym owners find
gym management software useful. It not only assists you in
managing your fitness facility but also automates several smaller tasks that
used to take a lot of your time.
There are thousands of gym and club management software
across the world and every single one of them is different in some way or other
from its competitor. Despite having unique features, any best gym management
software should have some features that will ultimately improve your
Here are some of the must-have features of the best gym
One of the most tedious tasks that a gym owner has to do is
manage the details of the gym members and staff.
There are so many things that need to be considered while
managing multiple members and employees. This includes the member payments,
registration details, medical details, exercise and diet details, etc. For
staff, it includes, staff’s personal information, payroll details, leave
details, certification details, etc. Once you have all these details, you
should be able to retrieve them whenever you want.
Gym management software helps you in managing and organizing
the member and staff details in a neat way that allows you to sort the details
and access them easily whenever you want.
Your gym inventory includes the equipment, any merch that
you may sell, towels, water bottles, energy drinks, and any other products that
you may have to restock regularly to give added convenience to your members.
Where equipment may have a longer life, other inventory like
energy drinks and water bottles may need to be restocked quite frequently. And
it is products like these that eat up much of your expenses.
With the inventory management feature of your gym
management software, you will be able to track your inventory and
optimize its usage so that you can restock only the required amount without
spending money on extras.
It also manages your suppliers’ list so that you can track
the supplier that gives you quality goods at the lowest prices. You can manage
the list of suppliers and go back to them to buy your next stock when your
current one is about to finish.
This decreases the funds needed for inventory which can increase your
gym revenue without having to compromise the quality of your
As a gym, you will get different types of members who need
different facilities to stay fit. You cannot ask all of them to buy one set of
exercises and offers to achieve different fitness goals and at the same amount.
Or else you will lose potential members who need only some of your services or those
who cannot afford your prices.
This is why many gyms have different packages based on the
services they offer at different prices that fit the budget of a wide variety
of members. However, keeping a manual track of these membership packages along
with the members that use them is quite hard.
However, the package management feature offered by the top gym
management software, allows you to not only manage the packages but
also create them whenever you feel the need to create one to target a specific
For example, if you wish to target older people for a new
exercising schedule, you can create a package specifically for people older
than, say, 50 years with prices that align with that demographics and promote
it. And when you start receiving new members of your targeted age group, all
you have to do is select the package that you have already created to add them
as your gym members.
To boost your fitness business, there are two very important
things that you need to take care of. One is, as we already discussed, proper
management of your gym, and the other is getting new memberships now and then.
There are many gym management software that would help you
in managing some aspect of your gym but what sets a top gym management software
apart from regular software is its functionality to help you attract new
members to your gym.
The enquiry system connects your gym management software
with an online listing portal that notifies you whenever someone inquires about
joining a gym or fitness center.
This feature gives you an upper hand when it comes to attracting more
members to your gym before your competitors can. Within your gym
management software, you receive an inquiry notification stating the phone
number and email id of the inquirer along with the message that they may have
added in the inquiry box.
You can follow-up on this lead and focus on how you can
convert them into your gym member.
The recent pandemic taught all that we need to be ready with
alternatives to keep going no matter what. A lot of gyms and fitness centers
were closed temporarily or permanently because of the lockdown. But where does
gym management software come into this equation?
Understanding the need to connect your members virtually to
stay fit wherever they are in the world, the best gym
management software will have a live sessions feature.
The dedicated live sessions feature offers you all the tools
to allow your gym members to attend the gym virtually through their smartphones
so that they would never miss training, whether they are nearby or across the
Live sessions connect you with your members to give them the
right training along with correct postures and techniques to help them achieve
their goals without any risk of injury.
This is the feature that can help you give service to your
clients whether they are local or not that too without any additional investments.
If you gather a good client base away from your location, you can then consider
opening a branch in that area.
Do you spend much of your time organizing and managing your
finance? If yes, then this feature of the
gym management software is for you.
Account management keeps a tab of every transaction made in
your fitness facility. From your profits from the membership fees to the
expenses on the inventory and staff payroll, you can register all your
transactions in the accounts management feature of the gym management software.
This feature helps you identify your sources of income and
expense down to every penny spent and earned. It helps you understand how much
profit your gym is gaining and tells you where you need to improve to save or
In the account management interface, you will see a concise
chart of your income and expense that will allow you to think of more creative
ways to increase your profit.
Managing your member and staff attendance is very important
when it comes to operating a gym more efficiently. It helps you to organize
your staff salary and your member’s re-schedule time-table.
However, to make your members and staff sign an attendance
register may take up a lot of time that can be used to give more services to
your clients. That is why you can easily sync your biometric device with the
gym management software.
It will also help you to increase your gym’s security as the
biometric or QR Code device will not allow the non-members in without your
permission. Once they register their biometric or scan the gateway QR their
attendance will be automatically registered within the gym
You can roll out the salary as per your staff’s attendance,
this makes it easier than sitting at the end of every month to calculate the
days each of your employees has been present or absent.
Moreover, you will know if a member misses her/his workout.
You can either reschedule it or send them a notification reminding them of
Talking about notifications, do you know that the best gym
management software will allow you to send notifications directly to your
With the dedicated member’s and trainer’s mobile
application, you can send important notifications to your trainers and members
without invading their privacy.
Trainers can create and share the workout and diet schedule with
every member right from their smartphones. Members can check their attendance,
their workout schedule, diet plans, their payment history, and much more from
their gym management member’s mobile application.
Members can manage their
workout schedules more smartly to reach their fitness goals
faster. It gives added convenience to your gym members and that plays an
important role in retaining your members as well as attracting new members.
There are many gym management software in this world but
what your competitor needs may be completely different than what you need.
Besides, not all gym management software is right for your gym.
However, there are some features that any best gym management software should have
to assist you in managing your gym more efficiently. These features are:
Member & Employee Management
Members’/Trainers’ Mobile Application
You can start with a free trial on gym management software
to understand the software and see if it truly has all the features that you
need to run your gym or fitness facility more smoothly.
Did we miss any important gym management software feature?
Add it in using the comments below. If you liked the blog, be sure to share it
with your friends and check out our other blogs to find out more information on
gym management software.